History: collaborative_terminology_platform_include_Admin_Guide
Preview of version: 36
Congratulations! You are almost ready to set your users free to do collaborative multilingual terminology on this site. However, you still need to carry out a few configuration operations.
Instructions have been put at the bottom of the Collaborative Terminology admin page (see Finalizing profile installation section on this page) which will allow you to complete the configuration, at which point you may want to delete the text which precedes.
Once this is done, you may delete this box.
Instructions have been put at the bottom of the Collaborative Terminology admin page (see Finalizing profile installation section on this page) which will allow you to complete the configuration, at which point you may want to delete the text which precedes.
Once this is done, you may delete this box.
Table of contents
Loging in as admin
Before you can carry out any administrative operation, you need of course to login as admin. If you just installed the Tiki database, you can do this using:
- user: admin
- password: admin
The first time you log on as admin, the system will prompt you to change the admin password. Make sure to write down your new admin password somewhere so you remember it.
Once you have logged in a first time, you can create an account for yourself, and put it in the Admins group.
Managing permissions of different groups
By default, this Collaborative Multilingual Terminology site comes with three groups of users:
Anonymous: These are users who either do not have an account on the site, or have not logged in. By default, these users can view the content of the site (terminology pages, wiki pages, discussion forums), but they cannot modify it. They cannot however change configurations of the system, nor change user permissions.
Registered: These are users who have an account on the site, and have logged in using that account. By default, they have the same permissions as Anonymous. The main purpose of this group is to act as a halfway house for new users, until they can be approved into the Editors group by an Admin.
Editors: These are users who have an account, and who have been approved into the Editors group by a site administrator. By default, these users can both view and modify content of the site. In particular, they can revert pages and terminology entries back to an earlier version. They cannot however change configurations of the system, nor change user permissions.
Admins: These are users who have been approved into the Admin group by another person with Admin privileges. These users have all permissions, including permissions to change site configuration, and assign or change user and group permissions.
If these permissions do not suit your needs, you can change them as follows:
- Login with a user who has Admin privileges.
- Go to the Group Admin panel.
- Find the name of the group whose permissions you want to change, and click on the key icon on its right (in the Permissions column).
- Check or uncheck permissions as needed, and click on the Update button. The name of permissions usually gives a good idea of what it's about. For more details you can search for that permission on the site Tiki help site.
Managing new users
Monitoring for Spam
Modifying the templates for new terminology entries
Activating or de-activating languages
To make navigation and creation of terminology entries more efficient, we recommend that you only activate those languages that your users need.
To activate or deactivate a language:
- Go to the multilingual configuration panel
- Check the Restrict supported languages box
- Hold down the Crtl key, and click on the language that you want to activate or de-activate.
- Then click on the Change preferences button.
By default, the Collaborative Multilingual Terminology profile comes with templates for creating new terminology entries in French and English. If you activate another language, you will need to create a template for that language, as follows.
- Go to the Content Templates admin panel.
- In the Create new template section, specify a Name of the following form: 'Term-Template 2CharLanguageID'. Here, 2CharLanguageID refers to the ISO-639 language identifier (ex: es for Spanish, en for English, fr for French).
- In the Use in section, check the Wiki box.
- In the Template field, type the content of the template (you should probably base it on the content of the terminology template in some other language).
- Click on the Save button.
You will probably also want to set up a new discussion Forum for that language. To create a forum:
- click on the Admin Forums link on the left (in the Forums section).
- click on Create/Edit Forum tab
- For the forum name, enter something like "It <-> En questions" (assuming the new language is Italian).
- Enter a description like this "For questions between English and Italian / Per le questioni tra inglese e italiano"
- Click Save button
ALSO, NEED TO SET UP A DISCUSSION FORUM FOR THAT NEW LANGUAGE
Finalizing installation of the terminology profile
Once you have installed the Collaborative Multilingual terminology profile, you are almost ready to set your users free to do collaborative multilingual terminology on this site. However, you still need to carry out a few configuration operations.
Set the Email sender
Next, you need to set the Email sender setting. When the system sends email to your users (ex: change notifications), it will use this as the return address for the message. To set this setting:
- Go to the general settings panel
- In the Sender email field, enter a valid email address.
- Click on the Change preferences button at bottom of the page.
Set supported languages
In order to make creation of new terms and equivalents more efficient for your users, we also recommend that you specify the list of languages that your site will support. Otherwise, users will have to browse through long lists of languages, most of which may not be languages that you care about.
For instructions on how to activate languages, see the Activating or de-activating languages section in this page.
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