TikiCRM will be developed at and once it's good enough, it will de converted to a profile, so anyone can deploy in one click.

Developer notes

php installer/shell.php install; sh setup.sh; php lib/search/shell.php rebuild; php lib/profilelib/shell.php install Customer_Relationship_Management; sh setup.sh

Missing features

• Permission Management
  • Users are automatically unassigned from the group after
  • prefs for user trackers
    • New we get "You do not have permission to insert an item"
• After a user joins a group (with payment), it should not produce an error
  • PluginMemberPayment
  • After paying on Membership: This invoice does not exist or is in limited access.

Basic prefs

General

instructions: Setup
preferences:
 feature_trackers: y
 allowRegister: y
 payment_feature: y
 wikiplugin_addtocart : y
 wikiplugin_memberpayment : y
 userTracker: y

Temporary

preferences:
 validateUsers: n

Membership-groups

permissions:
 Members:
  description: Members of the organization

Wiki pages

objects:
 -
  type: wiki_page
  ref: crm_home_page
  data:
   name: HomePage
   content: wikicontent:Customer_Relationship_Management_HomePage
 -
  type: wiki_page
  ref: crm_setup
  data:
   name: Setup
   description: Post-Profile Setup Instructions
   lang: en
   content: wikicontent:Customer_Relationship_Management_Setup
 -
  type: wiki_page
  ref: crm_myprofile
  data:
   name: MyProfile
   content: wikicontent:Customer_Relationship_Management_MyProfile
 -
  type: wiki_page
  ref: crm_membership
  data:
   name: Membership
   content: wikicontent:Customer_Relationship_Management_Membership

Customer_Relationship_Management_HomePage
Customer_Relationship_Management_Setup
Customer_Relationship_Management_MyProfile
Customer_Relationship_Management_Membership

Trackers

Contact info

objects:
 -
  type: tracker
  ref: crmcontact
  data:
   name: CRM contacts 
 -
  type: tracker_field
  ref: crmusername
  data:
   order: 10
   name: Username
   type: user
   tracker: $crmcontact
 -
  type: tracker_field
  ref: crmfirstname
  data:
   order: 20
   name: First name
   type: text_field
   tracker: $crmcontact 
 -
  type: tracker_field
  ref: crmlastname
  data:
   order: 30
   name: Last Name
   type: text_field
   tracker: $crmcontact 
 -
  type: tracker_field
  ref: crmorganization
  data:
   order: 40
   name: Organization
   type: text_field
   tracker: $crmcontact 
 -
  type: tracker_field
  ref: crmaddress
  data:
   order: 50
   name: Address
   type: text_field
   tracker: $crmcontact 
 -
  type: tracker_field
  ref: crmcity
  data:
   order: 60
   name: City
   type: text_field
   tracker: $crmcontact 
 -
  type: tracker_field
  ref: crmprovince
  data:
   order: 70
   name: State/province
   type: text_field
   tracker: $crmcontact 
 -
  type: tracker_field
  ref: crmpostalcode
  data:
   order: 80
   name: Zip/Postal code
   type: text_field
   tracker: $crmcontact 
 -
  type: tracker_field
  ref: crmcountry
  data:
   order: 90
   name: Country
   type: country
   tracker: $crmcontact 
 -
  type: tracker_field
  ref: crmmobilephone
  data:
   order: 100
   name: Mobile Phone
   type: text_field
   tracker: $crmcontact 
 -
  type: tracker_field
  ref: crmofficephone
  data:
   order: 110
   name: Office Phone
   type: text_field
   tracker: $crmcontact 
 -
  type: tracker_field
  ref: crmemail
  data:
   order: 120
   name: E-mail
   type: text_field
   tracker: $crmcontact

Actions

Menus

objects:
 -
  type: menu
  ref: CRM_Top_menu
  data:
   name: Top
   description: A menu containing the base navigation of the site
   collapse: none
   items:
    -
     name: Home
     url: ((HomePage))
    -
     name: My Profile
     url: ((MyProfile))
    -
     name: Membership
     url: ((Membership))
    -
     name: Help
     url: ((Help))
    -
     name: Setup
     url: ((Setup))
     permissions: [ admin ]

Menu on top

objects: 
 - 
  type: module
  data: 
   name: menu
   params: 
    id: $CRM_Top_menu
    type: horiz
    menu_id: tiki-top
    nobox: y
   groups: 
   order: 1
   position: topbar

Features

• Database of contacts, managed by admins
• Some of those contacts have logins and can update their profile as per User_Trackers
• Anonymous can create an account and update profile
• Registered users can become members (and pay) (there is more than 1 membership type) as per: http://doc.tiki.org/Payment#Membership_Management
• Members have access to privileged content (A members-only category)

• Make trackers for contacts with customers (ticket system)
  • with admin field (visible to user) with time spent
    • When ticket is closed, this is passed to the Credit system
  • Registered users can use the ticket system (report issues, etc.)
  • Admins can also use the ticket system to log interactions with contacts (whether or not they are members)

Actions by group

What are various actions that can be done by various user types in a typical CRM/Membership Management System?

Anonymous

• Have access to the public information about the organization
• Are invited to register to the site

Registered

• Can login and update their profile user tracker with name, phone number address, photo, etc.
  • A main staff contact for each (so the best person calls when relevant)
  • Note: there are some contacts which have no login and the info is solely maintained by staff
• Can pay for membership
  • Payment is via Paypal or manual payment
• Can see if payment is due
• credits
  • Can purchase
  • Can check status
  • Can use credits
• Can't see other profiles
• Can register to an event
• Can purchase an item (ex.: book) via the Shopping Cart
• Tickets (using Trackers)
  • log a support ticket
  • review status of tickets already submitted

Members

• See restricted section for members. This is a category with permissions.

Staff

• Send Newsletters to members in good standing
• Can promote list of members on public site
• Can change the user type
  • Ex.: Contact, Lead, Past Customer, etc.
• Can see full list of members
• Can edit wiki pages and member's profile
• Credits
  • Can manage credits for all users
• View all and respond to all tickets

Admins

• Can do everything

Questions

• Do we need to make the distinction between an individual contact and a company/account which has many contacts in it.
  • Would be simpler not to. Otherwise, we need to figure something out with group trackers.
• interaction or actions, or should they be called something else?

Nice to have

• Admins can indicate: Time spent (minutes to be deducted from Credits, when ticket is closed)
• Admins can filter contacts by a criteria and contact them
• User groups can have access to a common contact database with different access levels. For example the contact database "sales" is readable by the members of "sales", "sales_senior" can add contacts and edit those contacts they own and "sales_admin" can reassign contacts to others and edit them all. Another user group "tech" will have their own contact database and so on.
• Each contact can have n different contact types with different values, for example 3 entries "telephone". new contact types can be defined
• for some contact types links can be generated (for example if I enter data into a homepage field, this is a link to the website, for a telephone number this is a link to a helper script on my pbx server to trigger a call and for an email it is a mailto link of course.
• Notes can be attached to a contact which are visible to all or to the author only
• Documents can be attached to a contact
• contacts can be grouped in relations: Bill is the superior of Joe, Lisa is the wife of Joe etc.

Long term

• Show off credit system
• Shopping cart is available to replenish credits (this part needs to be coded)
• Use payment to run a Data Channel (to show off the new feature)

Todo

• Make more tests as an end user becoming a member
  • change top menu
• Clarify the CRM action aspect
  • It should look like a ticket from the client's perspective, with some hidden fields for the admins
• Array in http://crm.tiki.org/tiki-view_tracker_item.php?view=+user

  <title>test company    Array</title>

• How does a user know if he has outstanding payments?
• Make activity tracker (calls, etc) work
  • What about contact with no username? (what is in drop down?)
• Make group tracker associate within profile for User_Trackers
• Profile should ask for: sender email

Related profiles

• Social_Networking_Service
• Project_Management
• Mail_Merge

Related links

• http://en.wikipedia.org/wiki/Customer_relationship_management
• http://en.wikipedia.org/wiki/Category:Free_customer_relationship_management_software
• http://dev.tiki.org/crm
• http://wikisuite.org/Customer-Relationship-Management

• CRM
• Contact Relationship Management
• Community Relationship Management
• Client Relationship Management
• Constituent Relationship Management
• Membership