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Customer_Relationship_Management

This is not active. It is possible to make a CRM with Webmail and Trackers but you need to configure as per your needs.




TikiCRM will be developed at and once it's good enough, it will de converted to a profile, so anyone can deploy in one click.




Developer notes

1-liner to re-install a fresh Tiki with profile
php installer/shell.php install; sh setup.sh; php lib/search/shell.php rebuild; php lib/profilelib/shell.php install Customer_Relationship_Management; sh setup.sh


Missing features

  • Permission Management
    • Users are automatically unassigned from the group after
    • prefs for user trackers
      • New we get "You do not have permission to insert an item"
  • After a user joins a group (with payment), it should not produce an error

Basic prefs

General

YAML
instructions: Setup preferences: feature_trackers: y allowRegister: y payment_feature: y wikiplugin_addtocart : y wikiplugin_memberpayment : y userTracker: y


Temporary

YAML
preferences: validateUsers: n



Membership-groups

YAML
permissions: Members: description: Members of the organization


Wiki pages

YAML
objects: - type: wiki_page ref: crm_home_page data: name: HomePage content: wikicontent:Customer_Relationship_Management_HomePage - type: wiki_page ref: crm_setup data: name: Setup description: Post-Profile Setup Instructions lang: en content: wikicontent:Customer_Relationship_Management_Setup - type: wiki_page ref: crm_myprofile data: name: MyProfile content: wikicontent:Customer_Relationship_Management_MyProfile - type: wiki_page ref: crm_membership data: name: Membership content: wikicontent:Customer_Relationship_Management_Membership



Customer_Relationship_Management_HomePage
Customer_Relationship_Management_Setup
Customer_Relationship_Management_MyProfile
Customer_Relationship_Management_Membership


Trackers

Contact info

YAML
objects: - type: tracker ref: crmcontact data: name: CRM contacts - type: tracker_field ref: crmusername data: order: 10 name: Username type: user tracker: $crmcontact - type: tracker_field ref: crmfirstname data: order: 20 name: First name type: text_field tracker: $crmcontact - type: tracker_field ref: crmlastname data: order: 30 name: Last Name type: text_field tracker: $crmcontact - type: tracker_field ref: crmorganization data: order: 40 name: Organization type: text_field tracker: $crmcontact - type: tracker_field ref: crmaddress data: order: 50 name: Address type: text_field tracker: $crmcontact - type: tracker_field ref: crmcity data: order: 60 name: City type: text_field tracker: $crmcontact - type: tracker_field ref: crmprovince data: order: 70 name: State/province type: text_field tracker: $crmcontact - type: tracker_field ref: crmpostalcode data: order: 80 name: Zip/Postal code type: text_field tracker: $crmcontact - type: tracker_field ref: crmcountry data: order: 90 name: Country type: country tracker: $crmcontact - type: tracker_field ref: crmmobilephone data: order: 100 name: Mobile Phone type: text_field tracker: $crmcontact - type: tracker_field ref: crmofficephone data: order: 110 name: Office Phone type: text_field tracker: $crmcontact - type: tracker_field ref: crmemail data: order: 120 name: E-mail type: text_field tracker: $crmcontact


Actions





YAML
objects: - type: menu ref: CRM_Top_menu data: name: Top description: A menu containing the base navigation of the site collapse: none items: - name: Home url: ((HomePage)) - name: My Profile url: ((MyProfile)) - name: Membership url: ((Membership)) - name: Help url: ((Help)) - name: Setup url: ((Setup)) permissions: [ admin ]




YAML
objects: - type: module data: name: menu params: id: $CRM_Top_menu type: horiz menu_id: tiki-top nobox: y groups: order: 1 position: topbar

Features

Contacts and membership management
  • Database of contacts, managed by admins
  • Some of those contacts have logins and can update their profile as per User_Trackers
  • Anonymous can create an account and update profile
  • Registered users can become members (and pay) (there is more than 1 membership type) as per: http://doc.tiki.org/Payment#Membership_Management
  • Members have access to privileged content (A members-only category)


Interaction management (ticket system)
  • Make trackers for contacts with customers (ticket system)
    • with admin field (visible to user) with time spent
      • When ticket is closed, this is passed to the Credit system
    • Registered users can use the ticket system (report issues, etc.)
    • Admins can also use the ticket system to log interactions with contacts (whether or not they are members)



Actions by group

What are various actions that can be done by various user types in a typical CRM/Membership Management System?

Anonymous

  • Have access to the public information about the organization
  • Are invited to register to the site

Registered

  • Can login and update their profile user tracker with name, phone number address, photo, etc.
    • A main staff contact for each (so the best person calls when relevant)
    • Note: there are some contacts which have no login and the info is solely maintained by staff
  • Can pay for membership
    • Payment is via Paypal or manual payment
  • Can see if payment is due
  • credits
    • Can purchase
    • Can check status
    • Can use credits
  • Can't see other profiles
  • Can register to an event
  • Can purchase an item (ex.: book) via the Shopping Cart
  • Tickets (using Trackers)
    • log a support ticket
    • review status of tickets already submitted

Members


Staff

  • Send Newsletters to members in good standing
  • Can promote list of members on public site
  • Can change the user type
    • Ex.: Contact, Lead, Past Customer, etc.
  • Can see full list of members
  • Can edit wiki pages and member's profile
  • Credits
    • Can manage credits for all users
  • View all and respond to all tickets

Admins

  • Can do everything

Questions

  • Do we need to make the distinction between an individual contact and a company/account which has many contacts in it.
    • Would be simpler not to. Otherwise, we need to figure something out with group trackers.
  • interaction or actions, or should they be called something else?


Nice to have

  • Admins can indicate: Time spent (minutes to be deducted from Credits, when ticket is closed)
  • Admins can filter contacts by a criteria and contact them
  • User groups can have access to a common contact database with different access levels. For example the contact database "sales" is readable by the members of "sales", "sales_senior" can add contacts and edit those contacts they own and "sales_admin" can reassign contacts to others and edit them all. Another user group "tech" will have their own contact database and so on.
  • Each contact can have n different contact types with different values, for example 3 entries "telephone". new contact types can be defined
  • for some contact types links can be generated (for example if I enter data into a homepage field, this is a link to the website, for a telephone number this is a link to a helper script on my pbx server to trigger a call and for an email it is a mailto link of course.
  • Notes can be attached to a contact which are visible to all or to the author only
  • Documents can be attached to a contact
  • contacts can be grouped in relations: Bill is the superior of Joe, Lisa is the wife of Joe etc.

Long term

  • Show off credit system
  • Shopping cart is available to replenish credits (this part needs to be coded)
  • Use payment to run a Data Channel (to show off the new feature)

Todo

  • Make more tests as an end user becoming a member
    • change top menu
  • Clarify the CRM action aspect
    • It should look like a ticket from the client's perspective, with some hidden fields for the admins
  • Array in http://crm.tiki.org/tiki-view_tracker_item.php?view=+user
    <title>test company Array</title>
  • How does a user know if he has outstanding payments?
  • Make activity tracker (calls, etc) work
    • What about contact with no username? (what is in drop down?)
  • Make group tracker associate within profile for User_Trackers
  • Profile should ask for: sender email

Related profiles


Related links



alias