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Event_Management_System




Implementation


The following tracker definitions contain the minimal fields required to run an event and display a schedule. It should be augmented to suit specific needs.

YAML
preferences: enable: [ feature_trackers, feature_wiki, wikiplugin_schedule, wikiplugin_trackerlist ]



Event Tracks


The track fields are left to a minimum. More fields can be added for specific events as required.

YAML
objects: - type: tracker ref: track data: name: Tracks description: Tracks running in parallel during the event. - type: tracker_field ref: track_name data: name: Name tracker: $track type: text_field flags: [ public, list, mandatory, link ] order: 10


Speakers


YAML
objects: - type: tracker ref: speaker data: name: Speakers description: Speakers presenting in the event. - type: tracker_field ref: speaker_name data: name: Name tracker: $speaker type: text_field flags: [ public, list, mandatory, link ] order: 10 - type: tracker_field ref: speaker_title data: name: Title tracker: $speaker type: text_field flags: [ public, list ] order: 20 - type: tracker_field ref: speaker_org data: name: Organization tracker: $speaker type: text_field flags: [ public, list ] order: 30 - type: tracker_field ref: speaker_bio data: name: Bio tracker: $speaker type: text_area flags: [ public ] order: 40


Sessions


YAML
objects: - type: tracker ref: session data: name: Sessions description: Sessions on the schedule allow: [ attachments ] default_status: open - type: tracker_field ref: session_title data: name: Title tracker: $session type: text_field flags: [ public, list, mandatory, link ] order: 10 - type: tracker_field ref: session_track data: name: Track tracker: $session type: item_link options: $profileobject:track$,$profileobject:track_name$ flags: [ public, list, mandatory ] order: 20 - type: tracker_field ref: session_speaker data: name: Speaker tracker: $session type: item_link options: $profileobject:speaker$,$profileobject:speaker_name$,1 flags: [ public, list, mandatory ] order: 30 - type: tracker_field ref: session_start data: name: Start Time tracker: $session type: calendar options: dt flags: [ public, list ] order: 40 - type: tracker_field ref: session_end data: name: End Time tracker: $session type: calendar options: dt flags: [ public, list ] order: 50 - type: tracker_field ref: session_tiny data: name: Short Description description: Very short description displayed as additional information on the conference schedule. tracker: $session type: text_area flags: [ public ] order: 60 - type: tracker_field ref: session_abstract data: name: Abstract description: Complete session description. tracker: $session type: text_area flags: [ public ] order: 70


SCHEDULE Plugin


YAML
objects: - type: plugin_alias data: name: schedule implementation: trackertimeline description: name: Event Schedule description: Displays the events as a schedule with tracks in the horizontal axis and time in the vertical axis. prefs: [ wikiplugin_schedule ] params: lower: required: true name: From Date description: "Lower bound date/time of the schedule (ex: 2008-08-22 08:00:00)" upper: required: true name: To Date description: "Upper bound date/time of the schedule (ex: 2008-08-22 17:00:00)" body: input: ignore default: "" params: lower: "" upper: "" tracker: $session title: $session_title group: $session_track start: $session_start end: $session_end summary: $session_tiny



Sample Data


Tracks

YAML
objects: - type: tracker_item ref: track_001 data: tracker: $track status: open values: - [ $track_name, Technical ] - type: tracker_item ref: track_002 data: tracker: $track status: open values: - [ $track_name, Business ]


Speakers

YAML
objects: - type: tracker_item ref: speaker_001 data: tracker: $speaker status: open values: - [ $speaker_name, John Smith ] - [ $speaker_title, Lead Developer ] - [ $speaker_org, ABC Systems ] - [ $speaker_bio, Started on a Commodore 64... ] - type: tracker_item ref: speaker_002 data: tracker: $speaker status: open values: - [ $speaker_name, Jane Doe ] - [ $speaker_title, Lead Evangelist ] - [ $speaker_org, ACME Systems ] - [ $speaker_bio, Mother of 2... ]


Sessions


YAML
objects: - type: tracker_item ref: session_001 data: tracker: $session status: open values: - [ $session_title, The real story ] - [ $session_track, Business ] - [ $session_speaker, John Smith ] - [ $session_tiny, John Smith tells it all ] - [ $session_abstract, "From the earlier years, to the recent huge success of ABC Systems, learn it all from this captivating speaker." ] - [ $session_start, D(2008-11-01 12:00:00) ] - [ $session_end, D(2008-11-01 13:00:00) ] - type: tracker_item ref: session_002 data: tracker: $session status: open values: - [ $session_title, "YAML, explained" ] - [ $session_track, Technical ] - [ $session_speaker, Jane Doe ] - [ $session_tiny, The real power of YAML ] - [ $session_abstract, "A real-life case study use of YAML for the wildly popular profiles.tiki.org project" ] - [ $session_start, D(2008-11-01 14:00:00) ] - [ $session_end, D(2008-11-01 15:00:00) ]

Add wiki pages with the schedule & trackerlist plugins


This will use event_management_system_schedule_wiki_include and Event_Management_System_List_of_Speakers_wiki_include
YAML
preferences: enable: [ feature_wiki ] objects: - type: wiki_page ref: event_management_system_schedule_wiki_page data: name: Schedule description: Schedule lang: en content: wikicontent:event_management_system_schedule_wiki_include - type: wiki_page ref: Event_Management_System_List_of_Speakers_wiki_include data: name: List_of_Speakers description: List of speakers lang: en content: wikicontent:Event_Management_System_List_of_Speakers_wiki_include


Permissions

YAML
permissions: Admins: allow: [ admin_trackers ] Anonymous: allow: [ view, wiki_view_history ] objects: - type: tracker id: $track allow: [ view_trackers ] - type: tracker id: $speaker allow: [ view_trackers ] - type: tracker id: $session allow: [ view_trackers ]


Todo: add permissions for speakers to update their profile and session.


Related

EventZuppa
http://www.eventbrite.com/
http://phpbeer.com/tiki-index.php?page=EventManagementSoftwareList
http://www.techsoup.org/learningcenter/software/page7510.cfm?cg=event&sg=email1
http://tiki.org/TikiFestPorto#9_Event_Management_System_profile
http://www.codefest.ws
http://wikisym.org/ws2008/index.php/Program
http://onlinux.ca/newschedule
http://pentabarf.org/

Paper_Submission_and_Reviewing_System